Signing agents or mobile notaries public are public servants authorized to stamp important small business documents and make them valid in the eyes of the law. They are trained to assist you through the legal process thereby preventing instances of dishonesty or fraud from occurring. Typically, notaries public witness people signing legal documents and may even administer oaths. While some notaries public work from a designated office, mobile notaries usually go to a client’s location to perform these services.
Almost everyone can benefit from a signing agent. The following are some of the benefits of hiring a signing agent for your small business.
- Ease of entering into a contract
Hiring a notary public makes it easy to enter into a contract. This is because they not only stamp documents but also ensure that the signatures on the documents are authentic which saves your business from any legal implications. However, a notary public is only responsible for ensuring the authenticity of signatures on the legal documents and not the content of the legal documents. It is the responsibility of your attorney to prepare the documents and ensure that the content is valid.
Notaries public should only be present during the signing and ensure the person whose name is on the contract is indeed the same person signing. They also ensure that the signer is well-aware of the content of the document and is the signing of their own free will and not under duress.
- Fraud prevention
Prevention of fraud is very important when signing legal documents and a qualified signing agent can easily prevent any fraudulent activities from occurring at the time of signing such documents. Not only will they request an ID as proof of identity but also ask questions to determine the signer’s identity as well intention. Also, since a photocopied document cannot be notarized, a signing agent helps to ensure that the documents being signed are original and the person signing is not under duress as mentioned earlier.
A notary public acts as an impartial witness to the signing, as a result, notaries should not notarize documents that contain content that may be interpreted as a conflict of interest. This helps to increase confidence in both parties as it gives an assurance that a neutral third party will oversee the process without bias.
A notary public who shows favoritism towards any of the parties is liable of malpractice.
If you own a business where you enter into many contracts daily, then it is prudent to hire a qualified notary public or appoint a mobile notary service.
- Convenience and availability
This is an extremely important benefit of hiring a notary public for your small business. Notaries are convenient in that you do not have to travel to their offices with your documents, you just need to contact them and they will come to you.
Also, with millions of notaries in the United States alone, finding one in urban centers is not such a hard task, but it can be quite difficult in rural communities and small towns. The best solution to this is hiring a mobile notary who will come to your location whether you live 5 or 10 miles away.
- Flexibility of Time
The flexibility of time of notaries is especially beneficial during emergency situations. Whether you need your documents notarized at 6 a.m. or 10 p.m., they will be ready to assist you. Mobile notaries public work as per your schedule.
Coast2Coast Signings is a global signing service dedicated to providing the most convenient, efficient and professional signing services. Our goal is to provide our clients’ with excellent customer service, a knowledgeable staff, and the ability to find experienced notaries wherever and whenever they are needed. Our team is on staff 24/7 to fulfill any of your signing needs. With a combined 50 years of experience, our mission is to help fulfill our clients’ needs with the utmost respect and adaptability. Coast 2 Coast is the only signing company proficient in completing signings on a global scale, on any coast and in any country.